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Notice of Special School District Meeting & Vote
Notice of Special School District Meeting & Vote
District Clerk
Monday, November 01, 2021

NOTICE OF SPECIAL SCHOOL DISTRICT MEETING AND VOTE 

Cooperstown Central School District Otsego County, New York

The Board of Education of the Cooperstown Central School District, Otsego County, New York (the “District”) HEREBY GIVES NOTICE that a special meeting and vote of the qualified voters of the District (the “Special Meeting and Vote”) will be held on Tuesday, December 14, 2021 in the auditorium at the Cooperstown Jr./Sr. High School, at 39 Linden Avenue in Cooperstown, New York, at 11:00 a.m., prevailing time, for the purpose of voting (by electronic scan voting machines  or, in the alternative, paper ballots) upon the proposition hereinafter set forth. Polls for the purpose of voting will be kept open between the hours of 11:00 a.m. and 8:00 p.m., prevailing time, on that day.  This assumes that the polling place is open and can be safely accessed in accordance with the terms of any prevailing Executive Order(s) that may be in place from the Governor of New York in the wake of the COVID-19 pandemic.  If on December 14 the polling place cannot be so accessed, or if the polling place is closed on that day due to inclement weather (or for any other non-pandemic reason), it is the present intention of the District that the Special Meeting and Vote will be held on the day on which the polling place is next open and may be safely accessed, with the voting hours remaining the same.  In the event that the polling place is for any reason closed or not safely accessible on December 14, for whatever reason, voters are asked to please consult the District’s website for guidance on the timing of, and procedures for holding, the re-scheduled Special Meeting and Vote.

 

PROPOSITION NO. 1 DISTRICT-WIDE CAPITAL IMPROVEMENT PROJECT

Shall the following resolutions be adopted, to wit:

             RESOLVED, that the Board of Education (the “Board”) of the Cooperstown Central School District, Otsego County, New York (the “District”), is hereby authorized to undertake a capital improvement project (the “Project”) consisting of the reconstruction and renovation of, and the construction of improvements and upgrades to, various District buildings and facilities (and the sites thereof) to implement various health, safety, accessibility and code compliance measures required by the State Education Department in connection with any significant capital improvements project, and to undertake various other measures generally as described in (but not to be limited by) the written plan for the Project that was prepared by the District with the assistance of IBI Group Inc. (the “Project Plan”), which is available for public inspection in the office of the District Clerk, such work being anticipated to include, without limitation and to the extent as and where required, the particular elements described below. The proposed work will involve various alterations, modifications, repairs, replacements, and/or reconstruction of its existing facilities, including but not limited to reconstruction, renovation and expansion of the existing gymnasium; reconstruction of asphalt walk between the Elementary and Jr./Sr. High School and miscellaneous site work at other sites. The foregoing components of the Project (or so much thereof as may be reasonably accomplished, given the level of construction bids received) will include the purchase of original furnishings, equipment, machinery, and apparatus required in connection with the purposes for which such buildings, facilities, and sites are used, and all ancillary or related work required in connection therewith. The District will be authorized to expend for the Project, including for preliminary costs and costs incidental thereto and to the financing thereof, an amount not to exceed the estimated maximum cost of $2,500,000, provided that the detailed costs of the components of the Project (as generally described in the Project Plan) may be reallocated among such components, or such components may be deleted, revised or supplemented if (1) the Board shall determine that such reallocation, deletion, revision or supplementation is in the best interests of the District, (2) the aggregate amount to be expended for the Project shall not exceed $2,500,000, and (3) no material change shall be made in the overall scope and nature of the Project; and be it further

 RESOLVED, that a tax is hereby voted to finance the balance of the estimated maximum cost of the Project in an amount not to exceed $2,500,000, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by the Board; and be it further

RESOLVED, that in anticipation of such tax, obligations of the District, including, without limitation, serial bonds, bond anticipation notes, statutory installment bonds, and/or lease/purchase obligations, or any combination thereof, are hereby authorized to be issued in an aggregate principal amount not to exceed $2,500,000, and a tax is hereby voted to pay the interest on such obligations as the same shall become due and payable; and be it further

RESOLVED, that New York State Building Aid funds expected to be received by the District are anticipated to offset a substantial part of the cost of the Project, and such funds shall, to the extent received, be applied to offset and reduce the amount of taxes herein authorized to be levied.

NOTICE IS HEREBY FURTHER GIVEN that such Proposition No. 1 shall appear on the scannable ballot sheets or the paper ballots, as the case may be, to be utilized at the Special Meeting and Vote in substantially the following abbreviated form:

Proposition No. 1 District-Wide Capital improvement Project

YES     ¨                                                         NO       ¨

Shall the following resolution be adopted, to wit:

RESOLVED, that (a) the Board of Education (the “Board”) of the Cooperstown Central School District, Otsego County, New York (the “District”), is hereby authorized to undertake a capital improvement project (the “Project”) consisting of the reconstruction and renovation of, and the construction of improvements and upgrades to, various District buildings and facilities (and the sites thereof), to implement various health, safety, accessibility, and code compliance measures required by the State Education Department in connection with any significant capital improvement project, and to undertake various other measures as described in greater detail in (but not to be limited by) the Project Plan that was referred to in the public notice of the vote on this Proposition, and to expend therefor an amount not to exceed $2,500,000; (b) a tax is hereby voted in an amount not to exceed $2,500,000 to finance the balance of the estimated maximum cost of the Project, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by the Board; (c) in anticipation of such tax, obligations of the District are hereby authorized to be issued in an aggregate principal amount of not to exceed $2,500,000, and a tax is hereby voted to pay the interest on such obligations as the same shall become due and payable; and (d) New York State Building Aid funds expected to be received by the District are anticipated to offset a substantial part of such costs, and such funds, to the extent received, shall be applied to offset and reduce the amount of taxes herein authorized to be levied.

NOTICE IS HEREBY FURTHER GIVEN that the School District hereby adopts the findings of IBI Group Inc. which has determined that the undertaking of the Project is a Type II action that will not have a significant effect on the environment and, therefore, no other determination or procedures under the State Environmental Quality Review Act (“SEQRA”) is required.

NOTICE IS HEREBY FURTHER GIVEN that the qualified voters of the District shall be entitled to vote at such special meeting. A qualified voter is one who is (1) a citizen of the United States of America, (2) eighteen years of age or older, and (3) resident within the District for a period of thirty (30) days next preceding the vote. The District may require all persons offering to vote at the special meeting to provide one form of proof of residency pursuant to Education Law §2018-c. Such form may include a driver’s license, a non-driver identification card, a utility bill, or a voter registration card. Upon offer of proof of residency, the District may also require all persons offering to vote to provide their signature, printed name and address.

NOTICE IS HEREBY FURTHER GIVEN that applications for absentee ballots may be obtained at the office of the District Clerk between the hours of 9:00 a.m. and 4:00 p.m., prevailing time, except Saturdays, Sundays and holidays. Completed applications must be received by the District Clerk at least seven days before the Special Meeting and Vote, if the ballot is to be mailed to the voter, or on the day before the Special Meeting and Vote, if the ballot is to be issued to the voter in person. The list of all persons to whom absentee ballots shall have been issued will be available for inspection in the office of the District Clerk, between the hours of 9:00 a.m. and 4:00 p.m., prevailing time, until the day set for voting, except for Saturdays, Sundays and holidays. No absentee ballot will be canvassed unless it is received prior to 5:00 p.m., prevailing time, on December 14, 2021, in the office of the District Clerk located at 39 Linden Avenue, Cooperstown, New York 13376.

Dated:              Cooperstown, New York November 1, 2021

BY ORDER OF THE BOARD OF EDUCATION OF THE COOPERSTOWN CENTRAL SCHOOL DISTRICT OTSEGO COUNTY, NEW YORK