Section 2000: Internal Operations
Table of Contents
BOARD OF EDUCATION COMMITTEES
BOARD OF EDUCATION ACTIVITIES
- Policy 2320 Attendance by Board Members at Conferences, Conventions and Workshops
- Policy 2330 Compensation and Expenses
- Policy 2340 Administrative Goals Program
- Policy 2350 School Board Legislative Program
Policy 2110 Orienting New Board Members
The Board and its staff shall assist each Board Member and new member-elect to understand the Board's functions, policies, and procedures except in situations reserved only for duly sworn members of the Board. This will be done by the following methods:
a) The Board president may invite the member-elect to attend Board meetings and to participate in its discussions as a member of the public;
b) The Clerk shall supply the member-elect with material pertinent to Board meetings and shall explain its use;
c) The Superintendent shall invite the member-elect to discuss services the District staff perform for the Board;
d) The Clerk shall provide a copy of the Board's current policies and by-laws shall be given to the member-elect prior to July 1 following the election;
e) The Board shall delegate to the Board President the authority to approve attendance of a person who has been elected to a public office, including those for which the term of office has not commenced, to a conference related to service on the Board;
f) New York State requires newly elected or appointed board members to complete mandatory training from an approved provider (e.g. New York State School Boards Association) within their first year of service. This training requires topics on the essentials of school board governance and a minimum of six hours in fiscal oversight, accountability, and fiduciary responsibilities of a school board member; and
g) The District shall provide for expenses associated with this orientation in line with New York State General Municipal Law and district policy on professional development and travel reimbursement.
New York State Education Law Section 2118 (Expenses of School District Officers)
New York State General Municipal Law sections 77b (Expenses of certain public officers and employees attending conventions, conferences and schools) and 77c (Per Diem meal allowances for travel on official business)
New York State Public Officers Law, Article 7 (Open Meetings Law)
POLICY 2120 USE OF PARLIAMENTARY PROCEDURE
The business of the Board of Education shall be guided by the parliamentary procedure as found in the latest edition of Robert's Rules of Order.
POLICY 2210 COMMITTEES OF THE BOARD
The Board and/or the President of the Board may at its discretion establish committees for the purpose of undertaking a specific task in connection with Board activity. These committees, however, cannot make legal decisions for the entire Board.
At the request of the Board, the President shall appoint temporary committees consisting of less than a quorum of the full membership for special purposes. These committees shall be discharged on the completion of their assignment. The President of the Board shall be an ex-officio member of such committees.
The Board of Education recognizes that it may be necessary from time to time to authorize advisory committees for the purpose of enlisting opinions and counsel of the general public. Such committees shall be appointed by the Board of Education. The Board has the right to accept, reject or modify all or any part of a committee recommendation.
The Board of Education shall appoint one (1) or more committees to visit every school or department at least once annually and report on their conditions at the next regular meeting of the Board.
Education Law Sections 1708 and 4601
POLICY 2320 ATTENDANCE BY BOARD MEMBERS AT CONFERENCES, CONVENTIONS AND WORKSHOPS
The Board believes that continuing in-service training and development are important for its members. The Board, therefore, encourages the participation of all members at appropriate school board conferences, conventions and workshops which are believed to be of benefit to the School District. However, in order to control both the investment of time and funds necessary to implement this policy, the Board establishes the following guidelines:
A calendar of school board conferences, conventions and workshops shall be maintained by the Board Clerk. The Board will periodically decide which meetings appear to be most likely to produce direct and indirect benefits to the School District. At least annually, the Board will identify those new ideas or procedures and/or cost benefits that can be ascribed to participation at such meetings.
Funds for participation at such conferences, conventions, workshops and the like will be budgeted for on an annual basis. When funds are limited, the Board will designate which members are to participate at a given meeting.
Reimbursement to Board members for all actual and necessary registration fees, expenses of travel, meals and lodging, and all necessary tuition fees incurred in connection with attendance at conferences and the like will be in accordance with established regulations for expense reimbursement.
When a conference, convention or workshop is not attended by the full Board, those who do participate will be requested to share information, recommendations and materials acquired at the meeting.
The authorization for Board members to attend a conference, convention, workshop and the like shall be by Board resolution adopted prior to such attendance. However, the Board, in its discretion, may delegate the power to authorize attendance at such conferences to the President of the Board of Education.
Where authorization has been delegated to the President of the Board, no expense or claim form shall be paid unless a travel order or similar document signed by the President is attached to such form, authorizing the claimant to attend the conference.
General Municipal Law Sections 77-b and 77-c
POLICY 2330 COMPENSATION AND EXPENSES
No member of the Board may receive any compensation for his/her services unless he/she shall also serve as District Clerk and be paid as Clerk. All members of the Board of Education may be reimbursed for actual expenses incurred in representing the District. All bills or claims for reimbursement must be itemized in reasonable detail.
Education Law Section 2118
General Municipal Law Section 77-b
POLICY 2340 ADMINISTRATIVE GOALS PROGRAM
The Board of Education recognizes its responsibility for executing state and federal mandates in the field of education.
In addition, the Board is also committed to a program of annual and multi-year goals designed to improve District governance and student achievement.
Between July 1 and the first regular Board of Education meeting in October, the Board of Education will develop and adopt a set of goals. Goals established will reflect open communications at all levels, including consultation with District administrators and their subordinates.
At least quarterly, the Superintendent will keep the Board informed on progress toward achieving the goals.
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POLICY 2350 SCHOOL BOARD LEGISLATIVE PROGRAM
The Board, as an agent of the State, must operate within the bounds of state and federal law affecting public education. If the Board is to meet its responsibilities to the residents and students of the community, it should work vigorously for the passage of laws designed to advance the cause of good schools and for the repeal or modification of existing laws that impede this cause. To this end:
The Board will initiate and support continuous study and action programs to improve state laws related to or affecting public education;
The Board will work for the achievement of common legislative objectives through state and national school board associations and with other concerned groups; and
The Board will also seek both direct and indirect representation of its position on pending legislation with appropriate state and federal legislators and legislative committees.